Want to see your availability within Talos for scheduling interviews, without needing to open up your calendar? With Interview Scheduler in Talos, you can link your work calendar which will give you an instant view of your available times.
Connecting your calendar
In order to gain the most from this feature, you must connect your calendar – this will allow Talos ATS to read your availability, create diary entries directly, and will also enable you to utilise MS Teams for video interviews.
To connect a calendar, you will need to log into your Talos ATS and complete the following steps:
From the user menu, select Interview Scheduler:
In the Calendar Settings screen, click on 'Connect your Calendar':
Select the relevant option based on which system you use for your emails:
Agree to the Terms of Service for Cronofy, to link your calendar to Talos:
On the next screen, you will be prompted to sign in to your work account. You may also need to accept the requested permissions:
You will then be redirected back to Talos, and you can specify:
Calendar Settings
Default Working Availability
Calendar Settings
These settings will help to determine the availability that will be sent to candidates for Self Schedule bookings:
ou can control the following from Calendar Settings:
Limit the number of daily interviews
Limit the number of weekly interviews
Prevent candidates from booking an interview on your current working day
Ignore your availability for bookings – by having this switched on, candidates will be able to double book in your diary. This is particularly useful if you need to organise interviews but do not need to attend them.
Ignore meetings accepted as Tentative – by having this switched on, any meetings that are in your diary with a status of Tentative will be ignored when sending availability to candidates.
Interview Date Range – this is the date range that will be sent to candidates and can be amended per booking
Interview Duration – this is how long an interview will last for each candidate and can be amended per booking
Time Buffer Increments – this is any time you require between each meeting in your diary, to allow for interviews running over etc. This can be amended per booking.
Disconnect calendar
Default Working Availability
This is where you can specify any dates and times that you are or are not available each week. The availability set in here combined with any meetings that exist in your Outlook calendar will determine the available interview slots that will be sent to candidates:
You can add or remove availability according to your working week. Alternatively, you can leave this as the default selections and only the meetings in your Outlook calendar will be considered when creating available slots for candidates.
Video Providers
You can either rely on connecting to a video provider through an integrated calendar or manually connect to a Video Provider. Integrated providers are as follows:
Office 365 calendar - automatically connects Teams.
Google calendar - automatically connects Google Meet.
Once a calendar is connected, if you require a different video platform, you can connect a video provider from the Settings page:
The additional options currently available are:
Zoom
GoTo
You will connect to these in the same way you connect to a calendar, by going through the authorisation process and logging into your relevant account.