Intermediate Setup – may require occasional guidance, but generally manageable to setup using the step-by-step guide.
Talos has several HR providers integrated within the system.
Learn how to setup Ciphr within your ATS, so you can onboard candidates directly into your HR system.
Note: you will need access to the Integrations Management administration permission to setup the integration
Setup
Required Information
The below details will be required to integrate Ciphr to Talos:
API Key
Domain Name
These details will need to be provided by Ciphr support.
You will also need the data values for the below fields, which can be found in your Ciphr system, so these can be added to the relevant data capture form in Talos:
Title
Sex
Do you have a disability?
Marital Status
Gender Identity
Gender Reassignment
Religion or Belief
Sexual Orientation
Once all the details have been provided by Ciphr to you, you will be able to set this up in Talos Marketplace. Search for 'Ciphr' within the Marketplace and click on 'Connect':
Click on 'Enable this Integration' and complete the required fields and click on 'Save' to link the integration with your ATS:
Once the details have been saved, the integration tile will be updated on the home page of the Integrations to show this is connected.
Additional Setup
Please see our 'HR Connect - Additional Setup' guide for further information on additional configuration options and linking your HR Provider to your ATS workflows. Linking the integration to your workflows in Talos is mandatory and must be completed for Ciphr to be an available option on job posts.
Transferred Fields
Please see the below table which shows what fields are transferred to Ciphr and where this information is populated from in Talos.
Any fields which have been highlighted in the table below are mandatory and must be included for a submission to be successful to Ciphr.
Default Ciphr Field | Talos Field Source | Talos Name |
Legacy Ref No | Core Data | Applicant ID |
Title | External Data Capture | Title |
Surname | Core Data | Surname |
Forenames | Core Data | First Name |
Date of Birth | External Data Capture | Date of Birth |
Personal Address Line 1 | External Data Capture | Address Line 1 |
Personal Address Line 2 | External Data Capture | Address Line 2 |
Personal Address Line 3 | External Data Capture | Address Line 3 |
Personal Address Line 4 | External Data Capture | Address Line 4 |
Personal Address Postcode | External Data Capture | Postcode |
Home Telephone Number | External Data Capture | Home Telephone Number |
Home Mobile Number | External Data Capture | Home Mobile Number |
Home Email Address | Core Data | Email Address |
Sex | External Data Capture | Sex |
NI Number | External Data Capture | NI Number |
Do you have a disability? | External Data Capture | Do you have a disability? |
Nationality | External Data Capture | Nationality |
Ethnic Origin | External Data Capture | Ethnic Origin |
Recruitment Source | Hard: Talos | Hard: Talos |
Job Title | Core Data | Job Title |
Marital Status | External Data Capture | Marital Status |
Continuous Start Date | Internal Data Capture | Continuous Start Date |
Probation End Date | Internal Data Capture | Probation End Date |
Employee Notice | Internal Data Capture | Employee Notice |
Employer Notice | Internal Data Capture | Employer Notice |
Gender Identity | External Data Capture | Gender Identity |
Gender Reassignment | External Data Capture | Gender Reassignment |
Religion or Belief | External Data Capture | Religion or Belief |
Sexual Orientation | External Data Capture | Sexual Orientation |
Transferred Documents
Please see the below table which shows what documents are transferred to Ciphr and and what file types are exported:
Document Type | File Type | Detail |
CV | Multiple | Type depends on what document file type has been used when uploaded to TalosATS |
FAQ's
Can I add additional drop down options to the questions once I have added the form and saved already?
Yes, these options must match what you have set up in Ciphr, the new options will only be added to any new vacancies posted automtically. To update live roles they will need to be updated individually within the job settings of the vacancies. Please see our guide here on how to do so.
Can I add additional fields into the form?
Yes, you can add additional fields into the data capture form however this information will not be transferred to Ciphr. The integration will only transfer information for the fields indicated above.
Can I remove fields from the form that I don't want to transfer?
Yes, you can remove any optional fields from the forms that you don't wish to include in the transfer. However, some fields are mandatory, these mandatory fields cannot be removed and must be completed.
Can I change a free text question into a dropdown list?
Yes, a question type can be changed, however, this will need to be completed by our support team. Please raise a support request with the field(s) you would like to change, and a list of the dropdown values per question and our support team will be able to action this for you.
Are documents transferred to Ciphr?
Yes, documents are transferred from Talos to Ciphr, however, the Document Field IDs will need to be provided in Talos when setting the integration up to allow documents to be transferred successfully.s
One ID is needed for Right to Work documents, and one ID is needed for all other documents.