To keep your vacancies organised on Talos, as well as to administer user permissions effectively, Talos ATS uses Hierarchy Teams.
You can set up your hierarchy teams by location, department, or something bespoke to your company to organise your job posts and user access on the system.
The structure in hierarchy teams is based on a parent and child structure. For example, you can have a two teams for Retail - North and South. These would be your parent teams. You can then add specific locations under these teams, such as 'Liverpool' under North and 'Devon' under South.
User access can then be applied against the parent team, granting that user visibility over all roles posted under 'North' for example, or directly to the child team, so the user can only see roles posted under the location they have access to.
Note: you will need access to the ‘System Administrator' permission in order to manage the Hierarchy Teams.
Adding a Hierarchy Team
Creating team
To create a new hierarchy team, you will need to access to the 'Manage Hierarchy Teams' administration screen, which you can access here when signed into the ATS.
Right click on the team you would like to create a new team under, and then select 'Create Team':
A text box will appear, which you can then type in your new hierarchy team name - for example, 'London'. Once you are happy with the new team name, click outside of the text box and then click 'Save' in the lower right-hand corner:
To be able to post roles to your new hierarchy team, any posting settings that are active on your system will need to be assigned to the new team. To assign posting settings, right click on the team, and then click on 'Assign Settings':
Assigning posting settings
To assign posting settings to a hierarchy team, which enables roles to be posted against that team, right click on the team and click on 'Assign Settings'.
On the ‘Assign Settings’ screen, posting settings will need to be assigned to the ‘Selected Settings’ column from the list under the ‘Available Settings’. To do this, you can select the posting setting in the list and click on the single arrow to move the setting over to the Selected Settings column.
Settings can also be moved in bulk, by highlighting each setting that needs to be assigned to the hierarchy team and assigning these settings by clicking on the single arrow under the Available Settings column.
All settings in the Available list can also be moved over by clicking on the double arrows button.
To remove a setting to the hierarchy team, the setting will just need to be moved from the Selected Settings list to the Available Settings list using the arrows:
Once you are happy with the settings linked to the hierarchy team, click on ‘Save Settings’ at the bottom of the screen.
Note: each hierarchy team will need to be individually updated to assign the posting settings.
Assigning users
To assign users to your new team, which grants that user access to view any roles posted to that team, right click on the team and select 'Manage Users'.
On the ‘Assign Users’ screen, users will need to be assigned to the ‘Selected Users’ column from the list under the ‘Available Users’. To do this, you can select the user account in the list and click on the single arrow to move the user account over to the Selected Users column.
Users can also be moved in bulk, by highlighting each user that needs to be assigned to the posting team and assigning these users by clicking on the single arrow under the Available Users column.
All users in the Available list can also be moved over by clicking on the double arrows button.
To remove a users access to the posting team, the user will just need to be moved from the Selected Users list to the Available Users list using the arrows:
Once you are happy with the users access against the hierarchy team, click on ‘Save Users’ at the bottom of the screen.
Amending team
Amending a hierarchy team on your Talos system couldn't be easier.
In the 'Manage Hierarchy Teams' screen, right click on the team you would like to edit and click 'Edit Team'. This will then load the 'Edit Team' screen.
Within this screen, you are able to amend:
Team name
Display name
Address information
Description of the team
Email address
Website
Note: updating the team name will also update on your reports that show the hierarchy team name. For example, if you run a report and the team name shows as 'Liverpool' on the generated report and this is then changed to 'Merseyside', the next time the report is generated, this will show as 'Merseyside'.
You are also able to add your LinkedIn Company ID to your hierarchy structure under the 'LinkedIn Config' tab, which enables any roles posted on Talos to your careers page to feed through to your LinkedIn company page:
You can find your LinkedIn Company ID by clicking on the 'Associated Members' link under 'About' on your Company Profile on LinkedIn:
This will load all members associated with your company. Within the URL of this page, the ID is shown after the 'currentCompany' section:
If you copy the ID number and paste this into Talos against your hierarchy team(s), this will enable any roles posted against that team and to your careers page to feed through to LinkedIn.
Tip: if you would like all roles to be shown on LinkedIn, you can add your LinkedIn company ID to the 'root' team (the team shown at the very top of your hierarchy structure' and this will apply to all child teams.
Similarly, if you have different LinkedIn pages for different brands, and your hierarchy structure has been setup per brand, you can add the company ID to the 'brand root team' which will filter down to any child teams.
FAQ
Why is my roles not showing on Indeed?
On the new hierarchy team, the display name will need to be updated to be what is shown on your Indeed Company Page exactly. This is to ensure all roles that are posted on Talos and are fed into the Indeed feed, the role is displayed on the correct company page.
Why can't I see any advert templates when I post to a team?
Advert templates will need to be linked to your hierarchy team(s) to be selectable when posting a role on the ATS.