Talos has many useful features within the ATS which are accessible via Modules and Permissions.
The available list of modules and permissions that are available in Talos are shown below, along with a brief description which highlights what access this grants to the user.
Modules & Sub-Modules
Please see the below tables, which shows the module and sub-module names in the left-hand column, and a short description of the module/sub-module in the right-hand column.
For the sub-modules and extra column is shown to show which Module this is linked to.
Modules
Module | Description |
Posting | Grants access to post roles |
Talent | Grants access to the Talent Pool |
Sign Off | Allow user access to the Sign Off feature |
Interview | Enables Interview Booking, which gives the user access to schedule interviews |
Dashboard | Grants access to create and view dashboards |
Speculative CVs | Allows access to Speculative CV pots |
Source Tracking | Shows the source the candidate has applied from |
Reporting | Grants access to the Reporting Suite |
Requisitions | Allow user access to the Requisition feature |
Docusign | Grants access to the DocuSign feature |
Fourth | Allows the user to access the Fourth accordion and submit candidates to Fourth |
Zendesk Chat | Allows the user to create live chats with the Support team |
SMS | Grants access to the SMS feature |
Forms | Grants access to the Forms administration screen |
Cascade | Allows the user to access the Cascade accordion and submit candidates to Cascade |
Candidate Actions | Grants access to certain actions when viewing applications. Access granted via sub-modules |
Agency Portal | Grants access to submit roles to agents |
Client Administration | Gives access to Client Administration, allowing certain administration access to be granted via sub-modules |
Video Screening | Allows the user to setup Video Screening video sets |
People HR | Grants access to the People HR accordion and submit candidates to People HR |
Kornferry | Grants the user access to Kornferry allowing assessments to be sent |
Auto Assessments | Allows the user to setup auto assessments against job posts |
Two Factor Authentication | Switches on the MFA authentication method |
Worklife | Grants access to setup Worklife reporting against jobs in the ATS. Note: a Talos Engage system will also need to be utilised for this feature. |
ATR | Grants access to the ATR feature |
Onboarding | Grants access to send candidates to the bespoke Onboarding site |
Adonis HR | Grants access to the Adonis HR accordion, allowing candidates to be submitted to Adonis |
SSO | Switches on the SSO authentication method |
SMI | Allows access to the SMI accordion which enables submitting candidates to SMI |
Careers Page Builder | Grants access to the Careers Page Builder feature. Access limited to sub-modules |
Referencing | Switches on permissions to the Referencing feature |
Interview Scheduler | Switches on permissions to the Interview Scheduler feature |
Posting In Future | Allows posts to be set to be posted in the future |
Cezanne HR | Grants access to the Cezanne HR accordion and allows access to submit candidates to Cezanne HR |
Talos Marketplace | Switches on access to view the Marketplace which shows all modules, permissions and Integrations within Talos. |
Sub-Modules
Sub-Module | Module Linked To | Description |
Repost | Posting | Grants access to repost jobs posts |
Video Interview | Interview | Allows access to setup Video Interviews |
Video Interview Archiving | Interview | Allows access to delete video interviews |
Fourth Employee API | Fourth | Grants access to the Fourth administration screen |
Fourth Hierarchy API | Fourth | Grants access to the Fourth administration screen |
Fourth Importer | Fourth | Grants access to the Fourth administration screen |
Fourth Onboarding API | Fourth | Grants access to the Fourth administration screen |
Send SMS | SMS | Allows access to send SMS's |
Score Card Admin | Forms | Grants access to create scorecards |
Data Capture Admin | Forms | Grants access to create data capture forms |
Application Form Admin | Forms | Grants access to create application forms |
Can Forward Candidates | Candidate Actions | Allows access to forward candidate details externally |
Can Download Candidates | Candidate Actions | Allows access to download the candidates application |
Can Print Cvs | Candidate Actions | Grants access to print the candidates CV |
Progression Stages | Client Administration | Grants access to the Progression Stage administration screen |
Communication Templates | Client Administration | Allows access to the Communication Templates administration screen |
Users | Client Administration | Allows access to the Users administration screen |
Hierarchy Teams | Client Administration | Allows access to the Hierarchy Teams administration screen |
Client | Client Administration | Allows access to the Client administration screens |
Client Settings | Client Administration | Grants access to the Client Settings administration screens |
Advert Templates | Client Administration | Allows access to create and amend Advert Templates |
Esign | Client Administration | Grants access to import and amend DocuSign templates |
Fourth | Client Administration | Grants access to the Fourth administration screen |
Media | Client Administration | Grants access to the Media screen, allowing access to upload media |
SMTP Settings | Client Administration | Grants access to the SMTP (email) administration screen |
Forms | Client Administration | Grants access to the Form Builder screen |
Careers Page Builder | Client Administration | Allows access to the Careers Page Builder administration screen |
Video Screening Admin | Video Screening | Grants access to create video screening videos |
Auto Assessment Admin | Auto Assessment | Grants access to create auto assessments |
Authenticator App | Two Factor Authentication | Allows the authenticator app to be set as an authentication method |
SMS Authentication | Two Factor Authentication | Allows SMS to be set as an authentication method |
Phone Authentication | Two Factor Authentication | Allows the phone calls to be set as an authentication method |
Match | Worklife | Grants access to setup Worklife Match |
Insights | Worklife | Grants access to setup Applicant Insights |
ATR Builder | ATR | Grants access to the ATR Builder administration screen |
Microsoft Authentication | SSO | Switches on SSO as an available authentication method |
RTW Digital | Trust ID | Grants access to send digital checks to Trust ID |
RTW In Person | Trust ID | Grants access to send In Person checks to Trust ID |
Internal | Careers Page Builder | Switches on the ability to create Internal careers pages |
External | Careers Page Builder | Switches on the ability to create External careers pages |
Onboarding | Careers Page Builder | Switches on the ability to create Onboarding pages |
Premium Features | Careers Page Builder | Enables premium features for Careers Page Builder |
Careers Sites | Careers Page Builder |
|
Personal | Referencing | Enables access to request personal references |
Professional | Referencing | Enables access to request professional references |
Request Check | Credence | Allows access to submit a Credence check |
Identity Verification | Credence | Allows access to the Identity Verification feature with Credence |
Employee Documents | Credence | Allows access to the Documents feature with Credence |
Candidate Assessments | Talent Strengths | Grants access to the Talent Strengths module (based on permissions) |
Interview Scheduler | Interview Scheduler | Grants access to the Interview Scheduler module (based on permission) |
Marketplace | Talos Marketplace | Grants access to the Talos Marketplace |
Permissions
Please see the below tables, which shows permission names in the left-hand column, and a short description of the permission in the right-hand column.
Some permissions are only available based on a module being enabled, which is highlighted in the below table.
Permission | Module Linked To | Description |
User is Active | N/A | Enables/Disables the user account |
Can Change Vacancy Visibility | N/A | Allows access to amend access per job |
Can Change Password | N/A | Enables access to update Talos account password |
Cannot See Personal Details | N/A | When enabled, anonymises any personal details of candidate applications |
Must Use Template | Posting | When enabled, user must post using an advert template |
Must Follow ATR Process | ATR | When enabled, user must follow the ATR process to raise a new job post |
Can Override All ATR Processes | ATR | Grants access to override all ATR's on that are awaiting approval |
Can See All ATR Processes | ATR | Grants access to see all ATR's (except confidential) |
Can Set Confidential ATR Process | ATR | Allows access to set an ATR as confidential |
Has Lockdown Job Description | Posting | When enabled, the user cannot amend the job description when posting using an advert template |
Can See Salaries | N/A | Allows access to view Salaries |
Reference Viewer | References | Grants access to view references |
Reference Administrator | References | Grants access to all permissions for referencing |
Reference Hirer | References | Grants access to view and cancel reference checks |
Can See Candidate Search | N/A | Allows access to view and use Candidate Search |
Fourth Can Edit Bank Details | Fourth | Enables access to view and amend candidate bank details on the Fourth form |
Can Invite To Onboarding Microsite | Onboarding | Allows access to invite candidates to Onboarding |
Can View Offer Details | Onboarding | Allows access to view the new Offer Details |
Can Save Offer Details | Onboarding | Allows access to save the new Offer Details |
Can View Onboarding Invite | Onboarding | Allows access to view the new Onboarding invite in the new Offer Details |
Credence Requester | Credence | Allows access to request new assessments for a candidate to complete |
Credence Downloader | Credence | Allows access to download completed Credence check reports |
Credence Can Verify Identity | Credence | Allows access to verify identity in Credence |
Credence Can Upload Employee Documents | Credence | Allows access to upload documents to Credence checks |
Credence Viewer | Credence | Allows access to view the Credence accordion |
Can Request Talent Strengths | Talent Strengths | Grants access to request Talent Strengths assessment for a candidate to complete |
Can Download Talent Strengths | Talent Strengths | Grants access to download completed Talent Strengths assessment reports |
Can Select Job Boards | Posting | Allows access to select job boards when posting |
Can Edit Job Post Details | Posting | Allows access to amend the job post details when posting |
Can Select Mappings | Posting | Allows access to select mappings when posting |
Can Delete Own Vacancy Notes | N/A | Grants access to delete your own vacancy notes |
Can Delete Others Vacancy Notes | N/A | Grants access to delete other users vacancy notes |
Can Edit Own Vacancy Notes | N/A | Allows access to amend your own vacancy notes |
Can Send To HR Connect | Talos Marketplace | Allows access to send to HR Connect integration |
Can View HR Connect | Talos Marketplace | Allows access to view the HR Connect integration accordion |
Can Download HR Connect | Talos Marketplace | Allows access to download any reports for completed HR Connect integration submissions |
Can Generate AI Job Descriptions | Posting | Grants access to generate AI job descriptions when posting |
Can Administrate | Talos Marketplace | Allows access to connect to HR providers in Talos Marketplace |
IB View | Interview Scheduler | Grants access to view Interview Scheduler accordion |
IB Invite | Interview Scheduler | Grants access to invite candidates to an interview via Interview Scheduler |
IB Modify | Interview Scheduler | Grants access to modify a scheduled interview via Interview Scheduler |
IB Accept On Behalf Of | Interview Scheduler | Grants access to accept interviews on behalf of other interviewers in Interview Scheduler |
IB View Other Calendars | Interview Scheduler | Grants access to view other users calendars in Interview scheduler |