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Modules and Permissions

All modules and permissions within Talos with helpful descriptions!

Kate Jones avatar
Written by Kate Jones
Updated over 3 months ago

Talos has many useful features within the ATS which are accessible via Modules and Permissions.

The available list of modules and permissions that are available in Talos are shown below, along with a brief description which highlights what access this grants to the user.

Modules & Sub-Modules

Please see the below tables, which shows the module and sub-module names in the left-hand column, and a short description of the module/sub-module in the right-hand column.

For the sub-modules and extra column is shown to show which Module this is linked to.

Modules

Module

Description

Posting

Grants access to post roles

Talent

Grants access to the Talent Pool

Sign Off

Allow user access to the Sign Off feature

Interview

Enables Interview Booking, which gives the user access to schedule interviews

Dashboard

Grants access to create and view dashboards

Speculative CVs

Allows access to Speculative CV pots

Source Tracking

Shows the source the candidate has applied from

Reporting

Grants access to the Reporting Suite

Requisitions

Allow user access to the Requisition feature

Docusign

Grants access to the DocuSign feature

Fourth

Allows the user to access the Fourth accordion and submit candidates to Fourth

Zendesk Chat

Allows the user to create live chats with the Support team

SMS

Grants access to the SMS feature

Forms

Grants access to the Forms administration screen

Cascade

Allows the user to access the Cascade accordion and submit candidates to Cascade

Candidate Actions

Grants access to certain actions when viewing applications. Access granted via sub-modules

Agency Portal

Grants access to submit roles to agents

Client Administration

Gives access to Client Administration, allowing certain administration access to be granted via sub-modules

Video Screening

Allows the user to setup Video Screening video sets

People HR

Grants access to the People HR accordion and submit candidates to People HR

Kornferry

Grants the user access to Kornferry allowing assessments to be sent

Auto Assessments

Allows the user to setup auto assessments against job posts

Two Factor Authentication

Switches on the MFA authentication method

Worklife

Grants access to setup Worklife reporting against jobs in the ATS. Note: a Talos Engage system will also need to be utilised for this feature.

ATR

Grants access to the ATR feature

Onboarding

Grants access to send candidates to the bespoke Onboarding site

Adonis HR

Grants access to the Adonis HR accordion, allowing candidates to be submitted to Adonis

SSO

Switches on the SSO authentication method

SMI

Allows access to the SMI accordion which enables submitting candidates to SMI

Careers Page Builder

Grants access to the Careers Page Builder feature. Access limited to sub-modules

Referencing

Switches on permissions to the Referencing feature

Interview Scheduler

Switches on permissions to the Interview Scheduler feature

Posting In Future

Allows posts to be set to be posted in the future

Cezanne HR

Grants access to the Cezanne HR accordion and allows access to submit candidates to Cezanne HR

Talos Marketplace

Switches on access to view the Marketplace which shows all modules, permissions and Integrations within Talos.

Sub-Modules

Sub-Module

Module Linked To

Description

Repost

Posting

Grants access to repost jobs posts

Video Interview

Interview

Allows access to setup Video Interviews

Video Interview Archiving

Interview

Allows access to delete video interviews

Fourth Employee API

Fourth

Grants access to the Fourth administration screen

Fourth Hierarchy API

Fourth

Grants access to the Fourth administration screen

Fourth Importer

Fourth

Grants access to the Fourth administration screen

Fourth Onboarding API

Fourth

Grants access to the Fourth administration screen

Send SMS

SMS

Allows access to send SMS's

Score Card Admin

Forms

Grants access to create scorecards

Data Capture Admin

Forms

Grants access to create data capture forms

Application Form Admin

Forms

Grants access to create application forms

Can Forward Candidates

Candidate Actions

Allows access to forward candidate details externally

Can Download Candidates

Candidate Actions

Allows access to download the candidates application

Can Print Cvs

Candidate Actions

Grants access to print the candidates CV

Progression Stages

Client Administration

Grants access to the Progression Stage administration screen

Communication Templates

Client Administration

Allows access to the Communication Templates administration screen

Users

Client Administration

Allows access to the Users administration screen

Hierarchy Teams

Client Administration

Allows access to the Hierarchy Teams administration screen

Client

Client Administration

Allows access to the Client administration screens

Client Settings

Client Administration

Grants access to the Client Settings administration screens

Advert Templates

Client Administration

Allows access to create and amend Advert Templates

Esign

Client Administration

Grants access to import and amend DocuSign templates

Fourth

Client Administration

Grants access to the Fourth administration screen

Media

Client Administration

Grants access to the Media screen, allowing access to upload media

SMTP Settings

Client Administration

Grants access to the SMTP (email) administration screen

Forms

Client Administration

Grants access to the Form Builder screen

Careers Page Builder

Client Administration

Allows access to the Careers Page Builder administration screen

Video Screening Admin

Video Screening

Grants access to create video screening videos

Auto Assessment Admin

Auto Assessment

Grants access to create auto assessments

Authenticator App

Two Factor Authentication

Allows the authenticator app to be set as an authentication method

SMS Authentication

Two Factor Authentication

Allows SMS to be set as an authentication method

Phone Authentication

Two Factor Authentication

Allows the phone calls to be set as an authentication method

Match

Worklife

Grants access to setup Worklife Match

Insights

Worklife

Grants access to setup Applicant Insights

ATR Builder

ATR

Grants access to the ATR Builder administration screen

Microsoft Authentication

SSO

Switches on SSO as an available authentication method

RTW Digital

Trust ID

Grants access to send digital checks to Trust ID

RTW In Person

Trust ID

Grants access to send In Person checks to Trust ID

Internal

Careers Page Builder

Switches on the ability to create Internal careers pages

External

Careers Page Builder

Switches on the ability to create External careers pages

Onboarding

Careers Page Builder

Switches on the ability to create Onboarding pages

Premium Features

Careers Page Builder

Enables premium features for Careers Page Builder

Careers Sites

Careers Page Builder

Personal

Referencing

Enables access to request personal references

Professional

Referencing

Enables access to request professional references

Request Check

Credence

Allows access to submit a Credence check

Identity Verification

Credence

Allows access to the Identity Verification feature with Credence

Employee Documents

Credence

Allows access to the Documents feature with Credence

Candidate Assessments

Talent Strengths

Grants access to the Talent Strengths module (based on permissions)

Interview Scheduler

Interview Scheduler

Grants access to the Interview Scheduler module (based on permission)

Marketplace

Talos Marketplace

Grants access to the Talos Marketplace

Permissions

Please see the below tables, which shows permission names in the left-hand column, and a short description of the permission in the right-hand column.

Some permissions are only available based on a module being enabled, which is highlighted in the below table.

Permission

Module Linked To

Description

User is Active

N/A

Enables/Disables the user account

Can Change Vacancy Visibility

N/A

Allows access to amend access per job

Can Change Password

N/A

Enables access to update Talos account password

Cannot See Personal Details

N/A

When enabled, anonymises any personal details of candidate applications

Must Use Template

Posting

When enabled, user must post using an advert template

Must Follow ATR Process

ATR

When enabled, user must follow the ATR process to raise a new job post

Can Override All ATR Processes

ATR

Grants access to override all ATR's on that are awaiting approval

Can See All ATR Processes

ATR

Grants access to see all ATR's (except confidential)

Can Set Confidential ATR Process

ATR

Allows access to set an ATR as confidential

Has Lockdown Job Description

Posting

When enabled, the user cannot amend the job description when posting using an advert template

Can See Salaries

N/A

Allows access to view Salaries

Reference Viewer

References

Grants access to view references

Reference Administrator

References

Grants access to all permissions for referencing

Reference Hirer

References

Grants access to view and cancel reference checks

Can See Candidate Search

N/A

Allows access to view and use Candidate Search

Fourth Can Edit Bank Details

Fourth

Enables access to view and amend candidate bank details on the Fourth form

Can Invite To Onboarding Microsite

Onboarding

Allows access to invite candidates to Onboarding

Can View Offer Details

Onboarding

Allows access to view the new Offer Details

Can Save Offer Details

Onboarding

Allows access to save the new Offer Details

Can View Onboarding Invite

Onboarding

Allows access to view the new Onboarding invite in the new Offer Details

Credence Requester

Credence

Allows access to request new assessments for a candidate to complete

Credence Downloader

Credence

Allows access to download completed Credence check reports

Credence Can Verify Identity

Credence

Allows access to verify identity in Credence

Credence Can Upload Employee Documents

Credence

Allows access to upload documents to Credence checks

Credence Viewer

Credence

Allows access to view the Credence accordion

Can Request Talent Strengths

Talent Strengths

Grants access to request Talent Strengths assessment for a candidate to complete

Can Download Talent Strengths

Talent Strengths

Grants access to download completed Talent Strengths assessment reports

Can Select Job Boards

Posting

Allows access to select job boards when posting

Can Edit Job Post Details

Posting

Allows access to amend the job post details when posting

Can Select Mappings

Posting

Allows access to select mappings when posting

Can Delete Own Vacancy Notes

N/A

Grants access to delete your own vacancy notes

Can Delete Others Vacancy Notes

N/A

Grants access to delete other users vacancy notes

Can Edit Own Vacancy Notes

N/A

Allows access to amend your own vacancy notes

Can Send To HR Connect

Talos Marketplace

Allows access to send to HR Connect integration

Can View HR Connect

Talos Marketplace

Allows access to view the HR Connect integration accordion

Can Download HR Connect

Talos Marketplace

Allows access to download any reports for completed HR Connect integration submissions

Can Generate AI Job Descriptions

Posting

Grants access to generate AI job descriptions when posting

Can Administrate

Talos Marketplace

Allows access to connect to HR providers in Talos Marketplace

IB View

Interview Scheduler

Grants access to view Interview Scheduler accordion

IB Invite

Interview Scheduler

Grants access to invite candidates to an interview via Interview Scheduler

IB Modify

Interview Scheduler

Grants access to modify a scheduled interview via Interview Scheduler

IB Accept On Behalf Of

Interview Scheduler

Grants access to accept interviews on behalf of other interviewers in Interview Scheduler

IB View Other Calendars

Interview Scheduler

Grants access to view other users calendars in Interview scheduler

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