User Permissions

Permission Name

Bolt on Required

Permission Description

Must Follow ATR Process

Yes

Request a new vacancy by raising an ATR request to be approved.

Can Override All ATR Processes

Yes

Bypass ATR processes and authorise the request to be posted.

Can See All ATR Processes (Excluding Confidential)

Yes

View all ATR processes except those marked as confidential.

Can Set Confidential ATR Process

Yes

Set ATR requests as Confidential, restricting visibility of requests to authorised users only.

Can Access Posting

No

Create and manage vacancies.

Can Post Without Advert Template

No

Create a vacancy without using an Advert Template, Disabling this will force any users with access to posting to use an advert template preventing any details from being edited.

Can Repost

No

Repost an open vacancy and grant access to Can Post.

Can Select Job Boards

No

Select which job boards to post a vacancy to.

Can Edit Job Post Details

No

Edit any field when creating a vacancy.

Can Edit Job Board Configuration

No

Configure mappings for selected job boards when posting a vacancy.

Can Generate Tali Advert Copy

No

Create an advert copy for a vacancy using Tali AI.

Can Edit Advert Copy

No

Edit the Advert Copy field when creating a vacancy. If this permission is disabled, users can only post jobs using an Advert Template, as Advert Copy is required to publish a job.

Can Schedule Job Posts

No

Schedule job posts for specific dates. Vacancies will go live at midnight on the selected date.

Can Use Agency Portal

Yes

Release vacancies to specific agencies.

Can View Talent Pool

No

View and manage the Talent Pool including filtering and communicating with candidates.

Can Only View Redacted CV's

Yes

View only redacted CVs for candidates across all vacancies.

Can Use Free Talent Analytics

No

Access Talent Analytics when creating a vacancy.

Can Use Premium Talent Analytics

Yes

Access a premium version of Talent Analytics throughout Talos ATS.

Permission Name

Bolt on Required

Permission Description

Can View Interview Scheduler

No

Access the Interview Scheduler planner and settings pages.

Interview Scheduler: Can Invite to Interview

No

Create and manage interviews for yourself, or create interviews for other users.

Interview Scheduler: Can Modify Interviews

No

Amend or cancel interviews for other users.

Interview Scheduler: Can Accept On Behalf of

No

Accept an interview on behalf of a candidate.

Interview Scheduler: Can View Other Calendars

No

View interviews for other users on your planner page.

Interview Scheduler: Can Book Group Interviews

No

Create Group Interview for multiple candidates to attend a booking.

Interview Insights: Can Record Interviews

Yes

Enable interviews to be recorded in Talos ATS.

Interview Insights: Can Manage Responses

Yes

Delete any responses generated under Interview Insights.

Can Use Candidate Search

No

Search for candidates across vacancies and navigate to applications.

Can Manage Auto Assessments

No

Create and assign auto-assessments for recruitment workflows and vacancies based on Application Form scores, Video Screenings and Data Capture Form scores.

Can View Speculative CV's

No

View and manage candidates that have speculatively applied via your careers page.

Can Forward Candidates

No

Forward candidate application form and CV from the ATS to a specific email address.

Can Download Candidates

No

Download candidate application form and CV from the ATS to your device.

Can Print Candidates

No

Print a candidates application form and CV from the ATS.

Can Manage Video Screening Settings

Yes

Create and manage Video Screening question sets. Users must also have System Configuration enabled to access Video Screening settings.

Can Assign Video Screening to Jobs

Yes

Ability to assign Video Screening question sets to a Job

Can Use Talos Engage: Culture Match

Yes

Ability to view results from any Talos Engage culture match surveys sent

Can Use Talos Engage: Insights Match

Yes

Ability to view results from any Talos Engage insights surveys sent

Can Create and Edit Dashboards

No

Create and edit dashboards in your Talos account. Additional set-up required - please contact Talos Support.

Can Change Vacancy Visibility

No

Manage which users have access to a vacancy, including changing the Vacancy Owner.

Can See Salaries

No

Allows users to view the salaries for vacancies.

Can Edit Own Vacancy Notes

No

Edit any Vacancy Notes that you have created.

Can Delete Own Vacancy Notes

No

Delete any Vacancy Notes that you have created.

Can Delete Others' Vacancy Notes

No

Delete any Vacancy Notes created by other users.

Can use SMS

Yes

Send SMS messages to candidates.

Interview Booking: Can Use Interview Booking

No

Create and manage interviews via Interview Booking and view the Interview Dashboard. This feature will not be available from January 2026.

Interview Booking: Can Create Video Interviews

No

Schedule Video interviews using Talos Video Interviewing in Interview Booking. This feature will not be available from January 2026.

Interview Booking: Can Record Video Interviews

No

Record and save Talos Video Interviews against the candidate in Interview Booking. This feature will not be available from January 2026.

Background Connect: Can View Accordion

No

Allows you to view the Talos Background Connect accordion

Background Connect: Viewer

No

Allows you to view background checks

Background Connect: Requester

No

Allows you to request background checks

Background Connect: Downloader

No

Allows you to download completed background checks

Assessment Connect: Can View Accordion

No

Allows you to view the Talos Assessment Connect accordion

Assessment Connect: Viewer

No

Allows you to view assessment checks

Assessment Connect: Requester

No

Allows you to request assessment checks

Assessment Connect: Downloader

No

Allows you to download assessment checks

Permission Name

Bolt on Required

Permission Description

Can Use Onboarding Dashboard

Yes

View your candidates onboarding journey through the Offered and Hired milestones.

Can View Offer Details

No

View the Offer Details accordion for each candidate in the Offered and Hired milestones.

Can Save Offer Details

No

Edit and Save offer details for candidates in the Offered and Hired milestones.

Can View Onboarding Invite

Yes

View if your offered candidates have been sent an invite to view their Onboarding information.

Can Invite To Onboarding Sites

Yes

Invite candidates to view their Onboarding information.

Referencing: Viewer

Yes

Grants access to view references

Referencing: Hirer

Yes

Grants access to view and cancel reference checks

Referencing: Administrator

Yes

Grants access to all permissions for referencing

View HR Connect

No

Allows access to view the HR Connect integration accordion

Send to HR Connect

No

Allows access to send to HR Connect integration

Download HR Connect

No

Allows access to download any reports for completed HR Connect integration submissions

Permission Name

Bolt on Required

Permission Description

Advert Management

No

Create and manage Advert Templates, including assigning relevant documents and teams to your templates.

Careers Page Management

No

Create and manage careers pages.

User & Hierarchy Management

No

Manage your users and hierarchy, including creating and amending users, create and manage hierarchy teams and assigning users.

Workflow Management

No

Manage your recruitment workflows, including default settings and progression stages.

System Configuration

No

Administer your Talos ATS. Settings include Company Details, candidate Communication Templates, ATR processes and IT management.

Integrations Management

No

Manage any available integrations, including connecting to background checking, assessment and HRIS platforms via the Talos Marketplace.

Form Management

No

Create and manage forms including application forms, killer questions and additional forms such as Data Capture and ATR.

Can Manage Scorecards

Yes

Assign and manage Scorecards against vacancies.

Can Manage Data Capture Forms

Yes

Assign and manage Data Capture Forms against vacancies.

Can Manage Application Forms

No

Create and manage Application Forms.

Can Use Reporting

No

Access Reporting in TalosATS

Can Configure ATR Processes

Yes

Create and customise ATR processes to align with your organisations needs.

Permission Name

Bolt on Required

Permission Description

Can Use DocuSign

Yes

Send DocuSign documents to candidates, and view completed documents via Talos ATS.

Trust ID: Can Request Digital Checks

Yes

Send candidates a digital Right to Work check via the ATS and view completed checks against the candidate.

Trust ID: Can Request In Person Checks

Yes

Request an in person Right to Work check via the ATS and view completed checks against the candidate.

Can Use Fourth Employee Integration

Yes

Create and manage Fourth HR requests against candidates at the Offered milestone, including sending candidate records to Fourth HR.

Can Edit Fourth Bank Details

Yes

Edit Bank Detail fields in the candidates Fourth HR form.

Can Use Fourth Onboarding Integration

Yes

Create and manage Fourth Onboarding requests against candidates at the Offered milestone by sending Fourths Onboarding service via Talos ATS.

Can Use People HR Integration

Yes

Create and manage People HR requests against candidates at the Offered milestone, including sending candidate records to People HR.

Can Use SMI Integration

Yes

Create and manage SMI requests against candidates at the Offered milestone, including sending candidate records to SMI.

Can Use Cezanne HR Integration

Yes

Create and manage Cezanne HR requests against candidates at the Offered milestone, including sending candidate records to Cezanne HR.

Can Use Cascade Integration

Yes

Create and manage Cascade requests against candidates at the Offered milestone, including sending candidate records to Cascade.

Can Use AdonisHR Integration

Yes

Create and manage Adonis HR requests against candidates at the Offered milestone, including sending candidate records to Adonis HR.

Talent Strength : Requester

Yes

Grants access to request Talent Strengths assessment for a candidate to complete

Talent Strength : Downloader

Yes

Grants access to download completed Talent Strengths assessment reports

Certn Background Checks - Viewer

Yes

Allows access to view the Credence accordion

Certn Background Checks - Requester

Yes

Allows access to request new assessments for a candidate to complete

Certn Background Checks - Downloader

Yes

Allows access to download completed Credence check reports

Certn Background Checks - Upload Employee Documents

Yes

Allows access to upload documents to Credence checks

Permission Name

Bolt on Required

Permission Description

Can use Support Centre

No

Ask Tali, our AI agent, for help, or connect to our Talos Support Heroes if Tali cannot answer your question.